Welcome to the 2026 HALIFAX RV Show & Sale EXHIBITOR GUIDE
January 22 - 25 Halifax Exhibition Centre
The Halifax RV Show and Sale does not print or mail the Exhibitor Guide. All information can be found in the Exhibitor Guide and the links below.
Additional Questions? Contact Scott Sprague, Show Manager 902-222-5649 | ScottS@mpeshows.com
Exhibitor Guide
Please note that this page is always being updated as new information becomes available
Scam Warning
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
All exhibits must be complete by Wednesday, January 21st at 7pm. Aisle carpets will be laid at 7pm Wednesday. Absolutely no dollies will be permitted on the show floor after that time.
If you need additional time, please make special arrangements with Show Management.
MOVE-OUT:
Sun Jan 25
5:00pm - Midnight
No exhibit may be removed in part or in whole prior to the close of the show at 5pm, Sunday, January 25, 2026.
IMPORTANT NOTICES
If freight is still on the show floor Monday at 10am, Show Management reserves the right to ship your freight with the Official Show Carrier (Armour/ Beyond Borders Logistics & Consulting Inc.) with all costs being billed to the exhibitor.
Show Hours
Show Hours
Thursday, Jan 22
12:00pm – 8:00pm
Friday, Jan 23
10:00am – 8:00pm
Saturday, Jan 24
10:00am – 6:00pm
Sunday, Jan 25
10:00am – 5:00pm
Booth Guidelines
Advertising Literature & Brochures
All exhibitors will be permitted to hand out brochures if they wish to do so. However, all advertising circulars must be distributed from booths only and must not be placed or distributed outside your assigned site boundaries. Materials are not permitted to be distributed from event parking/registration areas. Only materials pertaining to the Official Exhibitor may be exhibited.
Please do not block your neighboring booths with an 8’ sidewall. No 8’ sidewalls are permitted past 6’ from your back wall, without permission of Show Management.
Exhibitor Badges
Exhibitor badges are required to identify yourself as an authorized exhibitor. Exhibitors will not be allowed access during show days without a badge.
Exhibitor badges are not required during move-in.
EXHIBITOR BADGES MAY NOT BE USED AS ADMISSION TICKETS.
Let us know how many staff you will have working the show via this form: Order Exhibitor Passes
Tents
If you are bringing a tent to the show the maximum size for tents is 10ft x10ft, you can have multiple, but they MUST be separated by a minimum of 10ft .
Any tent must maintain safe clearances from any heating equipment or other potential sources of ignition. Tent Certification - Flame resistance certification must be ON HAND Note: The only standard code is CAN/ULCS109 - however NFPA 701 test method 2 is accepted in this jurisdiction OR, may be treated to meet the required stands and must pass the NFPA 705 “Match Test”.
Complimentary Wi-Fi is available at the Halifax – please see the password posted in the Show Office.
Booth Internet
If your booth requires dedicated internet for POS or other streaming services beyond the Wi-Fi capabilities of the facility we suggest contacting your current internet provider for wireless options.
Should you require a dedicated (wired) internet connection please contact Bell at 1-800-663-2600.
When calling be prepared with the following:
Event Name & Booth #
Billing Name & Address
Show Venue Address
On-Site Contact Info
*Please note if using a wired internet Bell will provide a modem which must be returned by the exhibitor after the show.
Direct-to-Site Shipments
Shipping Address:
Halifax Exhibition Centre – Google Maps 200 Prospect Road, Halifax, NS, B3T 1P2 Phone: (902) 876-1811
Please Note: Shipments to Halifax Exhibition Centre must be prepaid and scheduled to arrive no earlier than 10am, Wednesday January 19, 2026.
Collect shipments or those arriving prior to January 21st will not be accepted by facility staff.
It is your responsibility to arrange to ship your exhibit to the show and back to your place of business, after the show is over. Please ship during the posted move-in/move-out hours only.
Advance Shipments
Global Convention Services is our advance shipment provider. Please see the Global Exhibitor Kit for more infomation.
ADVANCE SHIPMENTS should arrive between December 18 and January 15. Freight received at
advance warehouse prior to, or after, these dates will be subject to additional handling fees.
Exhibitor Parking
Please park in the designated exhibitor parking area located to the right of the building through the gates.
The visitor parking in front of the building is there for the benefit of our mutual customers.
In an effort to make it as easy as possible for them to visit the event, please help us by complying.
If you are unsure of the designated area location, please ask show management, who will be happy to direct you.
Insurance Requirements
Show Management is insured against public liability and property damage claims arising out of the conduct of the show. This insurance does not cover exhibitors’ property, which is placed on display at the exhibitor’s risk.
Exhibitor shall obtain and maintain at its own expense a comprehensive general liability and all risk property insurance policy acceptable to MPE for the period commencing on the first move-in date and terminating on the last move-out date. The policy shall name MPE as additional insured and insure Exhibitor against all claims of any kind arising from or in any way connected with Exhibitor’s presence or operations at the Show. The policy shall provide coverage of at least $1,000,000 for each separate occurrence. At the request of MPE, Exhibitor shall provide MPE with a certificate of insurance verifying the policy.
Every reasonable precaution will be taken to protect exhibitors’ properties but Show Management nor the venue accept responsibility for any losses due to fire, theft, robbery, damage, accident or other causes.
Ensure you are adequately insured.
Exhibitor Accommodations
Best Western Plus Chocolate Lake Hotel 250 St Margarets Bay Rd, Halifax, NS B3N 1J4 Starting at $139.00 per night
Coastal Inn Halifax 98 Chain Lake Dr., Halifax, NS B3S 1A2 Starting at $139.00 per night
Call to Book: 1-902-450-3020 Use Block Name - Halifax RV Show
Vehicles on Exhibit
If your exhibit includes a vehicle, Show Management must be informed so we can schedule a move in time. You must have a locking gas cap and you must disconnect the battery. Please leave the keys at the show office.
Building Regulations
SMOKING REGULATIONS No smoking is permitted inside any building.
ALCOHOL/DRUGS REGULATIONS No alcohol may be consumed on show site other than during designated times and locations as specified in this Exhibitor Service Manual and/or on posted signage by the show facility. Alcohol consumption is strictly forbidden during all move-in and move-out hours. Additionally, the use or distribution of illegal drugs is strictly forbidden. Any persons including exhibitors, service providers, employees, attendees or anyone else working at or attending the show that does not comply with this policy will be removed from the show and their credentials will be revoked.
ANIMALS/PETS Only Service animals are allowed inside the building during event hours of the event. HELIUM ITEMS It is not permissible to have helium-filled balloons.
Enhance Your Company's Online Exhibitor Listing
Maximize your business’s exposure and attract more customers by upgrading your exhibitor listing. As an exhibitor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online exhibitor listing or if you do not receive the email with the link, please email our Digital Coordinator at JenK@mpeshows.com.
Digital Marketing Kit
#LETSGETSOCIAL
Share your show pics with us.
Hashtag: #HalifaxRVShow
Including assets mentioning your participation in the show either through your existing email marketing efforts or by adding a small banner to your website is a great, free way to invite potential customers to meet you face-to-face on our show floor.
Click Here for the 2026 Digital Marketing Kit (which includes logos, social assets, and other digital marketing materials).
Facebook Event Reminder: In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
Halifax Regional Fire and Emergency Service WILL ENFORCE the following rules. For a full list of guidelines please see attached document - CLICK HERE
1. Do not block the exits
2. Electrical installation shall be used and maintained so as not to constitute an undue fire hazard and must be ULC or CSA approved
3. Portable electrical equipment will be inspected by the Fire Marshal
4. CABLES ON THE FLOOR CANNOT BE PLACED UNDER CARPETS OR OTHER MATERIALS WHICH MAY CAUSE THE CABLE TO OVERHEAT
5. A minimum of 1 meter shall be maintained from electrical panels or any other emergency utility shut off at all times
6. ANY cooking, reheating, candle lighting, cut trees or non-treated booth material must be approved by the fire marshal
7. Any equipment, including tents or canopies, that does not meet fire service requirements will be removed immediately from the site. All tents must meet flame resistance standards—either CAN/ULC S109 or NFPA 701—and must have appropriate documentation or tags on-site to verify compliance. Tents larger than 10’ x 10’ are not permitted. Additionally, all tents must be spaced at least 10 feet apart and positioned to avoid obstructing the operation of the sprinkler system
8. DO NOT HANG SIGNS FROM ANY PIPES ON THE CEILING - USE STEEL GIRDERS ONLY
NON-COMPLIANCE MAY RESULT IN A STEEP FINE
Contact the Show Team
If you need assistance before, during, or after the show, please click hereto contact a member of the show team. On-site, show personnel will maintain a show office and will be available on the floor during move-in, all show hours and move-out.
